Documents to Companies House
October 28th, 2008 . by MichaelSome advice is needed in respect of whether I need to send anymore documents to Companies House or Revenue and Customs. I recently incorporated a private limited company guaranteed by shares with a company formation agent and I am unsure what to do next.
I am running a single member company of which I am the sole director.
Do I need to submit form 88(2)? I haven’t issued anymore shares to other people. I was the initial subscriber of the shares.
The Stock Transfer Form J30 is only used when I as a subscriber sell my shares to other persons, is that correct? I don’t need to complete this now to register my subscription.
What about the forms notifying Companies House of where the Registers are kept, e.g. Register of Charges/Directors/Members etc. Do I need to submit these?
Do I need to let Companies House know about the dormant status of the company? If so, how do I go about this? I read on a website that a company is dormant by default but according to the record at Companies House it says that the company is active.
Sorry for all the questions, I don’t want to get fined and I am sure there is something I am meant to do that I haven’t.
Incidentally, I must say that I was most impressed by the service received and how easy the incorporation system was to use. I will recommend the service I used to others looking for a Formation Agent.
Many thanks and I look forward to hearing from you.
At the moment, there should be no forms which need to be sent to Companies House now on the basis that your registration has been completed online without the use of nominees. The paper forms you were supplied with were probably provided just in case they are required at some later date.
Companies Limited by Guarantee do not have a share capital and so the Form 88(2) is redundant. You should investigate why it was attached to your confirmation email. The same can be said about the Form J30.
Companies House will assume that your company’s statutory books and records are kept at the company’s registered office and there is no requirement to confirm this to them.
A member of the general public can request to view the company’s statutory books at the registered office by providing reasonable notice.
The books and records themselves do not need to be submitted; however any changes within the company, for example, the appointment of a new director will require you to notify Companies House either electronically through the webfiling system or via the traditional paper forms.
Regarding the dormant company status, again there is no immediate requirement to inform Companies House of this. All companies are dormant automatically, without the need to state that fact at the time they are formed. The Active status reported at Companies House relates to the fact that the company has not been dissolved.
The active status does not depict whether or not a company is trading or dormant.
Revenue and Customs should send you a Form CT41G in the near future. The company’s dormant status can be reported to them using this form.
Please do not hesitate to contact me again should you have any other queries.
The company is limited by share capital, I being the only member and sole director. It was my error in the way I explained this in my email.
As I understand it the Form 88(2) is needed but only on allotment of further shares to other people other than the initial subscribers to the memorandum.
Is this correct? Likewise J30 is used to transfer shares between two people and do not affect the transfer of the initial subscriber shares on incorporation, is that correct?
Your understanding is absolutely correct on both points.
Do not hesitate to contact me again should you require any further assistance.